Non-Member Terms and Conditions

These agreements and information are for wellness professionals wishing to hire a room at The Wellness Hub Oxford without becoming a hub member.

Please fill out the Room hire agreement and the Covid-secure agreement.  Once completed you will receive an emailed copy of your signed agreement and then we will forward you with the room door codes and online scheduling link.

  1. Professionalism and licences:
    1. This contract is only valid between the hirer named below and Peak Movement.
    2. You are not to sub-let any of the rooms.
    3. Use of the other rooms are prohibited unless booked; book the rooms according to requirement.
    4. You are to behave professionally and appropriately towards clients and fellow users of the facilities at Peak Movement : The Wellness Hub, according to the rules set out by your governing body.
    5. To continually have full professional insurance and provide a current copy to Peak Movement.
    6. Only to use the facilities for the disciplines that you are qualified and are insured for.
    7. Hirers must maintain a licence for PPL for the playing of music or alternatively play only royalty-free music. Peak Movement holds the PRS licence for the building (The Hub comes under the General Purpose tariff).
    8. You are responsible for your own pricing, offers and taking payment from your client for your services.
    9. You are responsible for your own marketing- leaflets, business cards, social media etc.
    10. Only hub members have advertising space on the website and social media channels.
  2. General housekeeping and safety:
    1. Clients should not be given access to the room without the yourself present.
    2. You will leave the room as you found it.  Remove rubbish, turn off lights and heaters/fans, close windows and lock the door.
    3. Consumables to be provided by yourself.
    4. Personal belongings are not to be left in the Hub, only Hub members have allocated storage space.
    5. Broadband is available and should be used in a responsible manner and not for any illegal purposes.
    6. Kitchen and common areas should be kept clean and tidy.  Wash and put away any mugs and utensils and make sure nothing is left in the fridge.
    7. Car parking is provided for you and your clients.  Cars must be parked thoughtfully and sensibly.
    8. There is a 5mph speed limit.  Please respect this and ask your clients to do so.
    9. Smoking is not permitted, nor the use of candles etc.
    10. Record any first aid incidences in the report book located in the foyer.
    11. Any problems/maintenance issues/breakages must be reported to Amy Peak on email: wellnesshuboxford@peakmovement.co.uk or tel: 07940 732 464
  3. Room bookings and payment:
    1. The room must booked using Acuity Scheduling- the booking link will be confirmed with you once agreement has been confirmed.
    2. Every room is for exclusive hire only- no shared use (subject to change if Covid-19 situation improves)
    3. The room can be booked for minimum of one hour slots and should include the time occupied by the hirer and must include preparation time and time to tidy and leave the room as you find it.
    4. ALL sessions must be entered – failure to do so will be deemed a breach of contract.
    5. Your session is not guaranteed unless you book your session. 
    6. 24 hour notice is required for any session cancelled or rescheduled.
    7. Non hub members are required to pay for the room hire upon booking using stripe or paypal payment system that is integrated within our Acuity.
  4. Contracts:
    1. This contract and the rates will be reviewed bi-annually in January for new rates to apply from 01 April, and then in July for new rates to apply from 01 October.
    2. You may terminate this agreement by giving one month’s notice and Peak Movement will give one month’s notice if we wish to terminate this agreement.
    3. Peak Movement retain the right to terminate this agreement immediately if there is a breach of contract.
    4. Current rates for non hub members until April 2021 – are charged at £13.50 per hour (min charge 1 hour) inc VAT
  5. Covid-secure requirements: as this is and will be a variable situation, please see the separate Covid-19 agreement which you will be expected to sign each month.  Please note the maximum room capacity for each room (if the room is used for exercise it is based on a 100sqft per person in accordance with guidance from UKActive).

    Our hub member sign up can be found here
    Part or full hire of the hub for hosting courses and retreats can be discussed on an individual basis.
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